Everything you need to know about Peppol Authorities
If you’re considering adopting eInvoicing, you’ve probably already heard of Peppol.
Peppol is a set of standards and technical specifications for the secure and fast transfer of electronic documents globally. The Peppol network is the underlying infrastructure that facilitates the secure exchange of data, such as eInvoices, between different systems.
But what exactly is a Peppol authority, and what do they do? Let’s take a look.
What is a Peppol authority?
A Peppol authority is a national body that oversees how a country uses the Peppol network to exchange electronic documents, such as eInvoices.
Let’s take Australia and New Zealand as an example. The Australian Taxation Office (ATO) is the Peppol authority for Australia, and the Ministry of Business, Innovation and Employment (MBIE) is the Peppol authority for New Zealand.
Every Peppol authority must be a member of OpenPeppol, which is a not-for-profit organisation that governs the Peppol network and manages the ongoing development of the Peppol infrastructure.
OpenPeppol allows a Peppol authority to manage the Peppol framework for its country’s members.
Which countries have a Peppol authority?
Currently, there are a number of countries across Europe, Asia-Pacific, the UK and Ireland that have a local Peppol authority. In countries where one doesn’t exist locally, OpenPeppol acts as the Peppol authority.
What is the role of a Peppol authority?
Although the exact functions vary from country to country, a Peppol authority generally sets the requirements for its country’s adoption and use of the Peppol framework. This can include functions such as:
- Ensuring compliance with Peppol legal requirements and policies
- Supporting appropriate security standards for Peppol implementation
- Defining the requirements for the country’s eInvoicing
- Supporting the adoption of the Peppol framework
In Australia, for example, the ATO acts as the Peppol authority for the government. Its role includes:
- Defining Australian requirements for use of the Peppol standards – for example, invoice specifications to support GST tax invoices
- Administering accreditation of Peppol access points for Australia
- Supporting and promoting the adoption of Peppol standards across the government and Australian businesses
- Working with digital service providers and businesses to ensure the Peppol framework is suitable and implemented consistently across Australia
How does a Peppol authority relate to eInvoicing?
As mentioned above, Peppol is a globally standardised way to securely transfer and retrieve electronic documents, such as eInvoices.
A Peppol authority, such as the ATO in Australia and MBIE in New Zealand, oversees the Peppol framework in its country.
This means all the local rules, regulations and standards for Peppol eInvoices are set out by the country’s Peppol authority.
How to get started eInvoicing with Peppol
To use eInvoicing with Peppol, you first need to connect to the Peppol network. There are a few ways to do this:
- Work with a Peppol access point provider to utilise an already accredited access point: This option involves using Peppol provider’s access point to send and receive eInvoices on the network. Certifications, standards, maintenance and hosting are all handled by the provider, meaning your business just needs to connect to the existing access point.
- Work with a Peppol infrastructure provider to be listed as a certified access point provider: This is similar to the first option, except instead of using the certificate of your service provider, you get your own certificate through your membership in OpenPeppol. One advantage of this option is that you will be listed as a certified access point provider on the OpenPeppol webpage.
- Become a Peppol access point: This involves a lengthy accreditation process with your local Peppol authority, and is generally only suitable for big businesses with many eInvoice transactions or software providers looking to connect their software to the Peppol network.
For options one and two, Tickstar (a subsidiary of Xero) enables businesses to implement Peppol eInvoicing quickly and easily. That’s because Tickstar builds, delivers and maintains the technology infrastructure for businesses and accounting software platforms such as Xero to send and receive eInvoices via the Peppol network.
Learn more about the benefits of Peppol eInvoicing or contact us to discuss adopting eInvoicing for your business.
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